Specialist, Vendor

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531489&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531489

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 18300000 - ED-LASTINGER CENTER

Classification Title:

Business Admin Specialist II

Job Description:

The University of Florida Lastinger Center for Learning’s mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale equitable educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing against UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing diversity of thought, skill, and experience. As an equal opportunity employer, we believe in fostering environments where team members feel included, valued for their differences, and empowered to do their best work.

Vendor Support

• Assist with vendor/supplier management and maintenance.

• Supports vendor applications and annual renewals required by UF Vendor Relations.

• Maintain updated vendor records, including contracts, pricing, and contact information.

• Initiate payments to vendors/suppliers and other like entities

• Creating and managing invoice templates and required invoice documentation.

• Review, prepare, and approve transactions within established dollar limits and guidelines.

Contract Support

• Review and analyze vendor contracts, ensuring compliance with UF policies.

• Provides grants and contract management support.

• Coordinate contract renewals, amendments, and terminations as needed.

• Assist with contract drafting with vendors

Budget and Fiscal Support

• Investigate and analyze billing or other accounting errors and work with appropriate departments to resolve the issues.

• Assist with providing backup support for purchasing needs.

• Reconciliation of outstanding encumbrances.

• May assist with coordinating or processing payroll distribution activity.

• Maintains general or subsidiary account ledgers and handles a variety of funds for a department or unit.

• Monitor expenses for budget limits.

• Attend meetings and provide budget feedback

• Compile reports as needed.

Other Duties as assigned

Hybrid work location policy:

Lastinger Center for Learning supports and promotes a healthy work-life balance. To achieve this, the Lastinger Center offers a flexible, hybrid work schedule that aligns with the university’s Flexibility in the Workplace Policy. Allowing employees to stagger arrival and departure times as necessary and to vary the number of workdays in the office so long as an employee’s FTE commitment is fulfilled within the university workweek. This policy also allows for occasional, incidental remote work based on individual circumstances.

Expected Salary:

$25.14 - $29.93/hour

Minimum Requirements:

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

The ideal candidate possesses a bachelor’s degree in accounting, finance, business or a related field and two years of relevant experience; or an equivalent combination of education and experience.

Advanced working knowledge of MS Excel.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 10 May 2024 Eastern Daylight Time

Applications close: 24 May 2024 Eastern Daylight Time