Administrative Assistant

Job Number: 348702

Category: Administrative

Description: Job Title: Administrative Assistant

Location: Decatur, Illinois

Zip Code: 62526

Start Date: Right Away

Job Type: Contract

Pay Rate: Starting at $21.00/hr

Schedule: Full Time 8 a.m. - 4:30 p.m.

Keywords: #professionaljobs #administrativeassistant

JOB RESPONSIBILITIES:

• Review supplier documentation, create purchase orders and manage invoices promptly and

accurately.

• As needed, process manual invoices and submit expedited payment requests.

• Maintain organized records within team financial tracking tools, as well as supplier relationship

records, and create reports as needed.

• Liaise with suppliers and internal departments to resolve any discrepancies or issues related to

invoices and payments.

• Work with business leads to manage small-event registrations, including processing payments,

show services orders, Certificate of Insurance (COI)/Commercial General Liability Insurance

(CGL), communicating with attendees and event organizers.

• Coordinate hotel room bookings for stakeholders attending events, ensuring timely reservations

and accurate information.

• Manage badge registration process for events, handling registration requests efficiently and

accurately.

• Communicate with event organizers and stakeholders to gather necessary information and

ensure smooth registration and accommodation processes.

• Provide exceptional client service, addressing concerns and inquiries with professionalism and

efficiency.

• Follow up diligently on owned and assigned tasks, invoices, and requests to ensure timely

resolution.

• Maintain open lines of communication with internal teams, vendors, and stakeholders,

providing proactive updates and responding promptly to inquiries.

REQUIRED QUALIFICATIONS:

• Associates or higher degree preferred

• Prior office experience, including at least 2 years of administrative assistant experience;

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent attention to detail and accuracy in data entry and record-keeping.

• Exceptional communication skills, both written and verbal.

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams and SharePoint), as

well as other applications within a Windows-based environment.

• Ability to work effectively both independently and as part of a team.

• Prior experience in event coordination or hospitality management is a plus.

• Experience with Coupa and Adobe products, a plus.

• Demonstrated commitment to providing high-quality client service.

If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com

EOE/F/M/D/V

Location: Decatur , IL

Minimum Experience (yrs): 2+

Required Education: Associate (AA, AS...)

Benefits:

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