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GEAR UP Administrative Specialist III

Position Summary\ The Administrative SpecialistIIIis responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy. This is a twelve-month, full-time position contingent upon continued external funding.

Job Duties and Responsibilities

Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Skills Considered Essential for Success

-Knowledge of the organization and administration of higher education.\ -Knowledge of state, federal, and university rules, regulations and procedures.\ -Ability to work in a diverse and dynamic environment.\ -Ability to work collaboratively and independently with common goals as a part of a team.\ -Ability to make sound judgments.\ -Effective interpersonal communication, writing, and organizational abilities.\ -Civility in all interactions.\ -Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus one year of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

OTHERJOBRELATEDEDUCATIONAND/OREXPERIENCEMAYBESUBSTITUTEDFORALLORPARTOFTHESEBASICREQUIREMENTS,EXCEPTFORCERTIFICATIONORLICENSUREREQUIREMENTS,UPONAPPROVALOFTHEQUALIFICATIONSREVIEWCOMMITTEE.

Preferred Education and/or Experience

Three years of experience in an administrative assistant or in a clerical position, knowledge of google suite, experience working withUCAadministrative systems.

Background Check Statement

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall ot disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.