Planning Manager

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Planning Manager

Salary

$80,257.93 - $121,615.23 Annually

Location

90 W Plato Blvd (Saint Paul), MN

Job Type

Full Time

Job Number

2024-00154

Department

58A01-PubHlth/Admin

Opening Date

05/06/2024

Closing Date

5/27/2024 11:59 PM Central

Basic Function

Saint Paul – Ramsey County Public Health (SPRCPH) currently has a Planning Manager vacancy in the Administration division.
 
Primary responsibilities of this position are to lead the department in planning and policy analysis that informs the strategic priorities and goals of the department; to provide accurate, objective, timely and useful research and analysis; identify and evaluate creative solutions to complex internal and external issues that improve effectiveness and responsiveness; to be responsible for the administration and direction of the department’s Policy and Performance Improvement Team; and to perform related duties as assigned. Specific work of the unit that this position is responsible for overseeing includes development and implementation of Departmental plans including the Strategic Plan, Community Health Assessment, Community Health improvement Plan; and other work such as accreditation maintenance; open data portal coordination, and special projects.


To lead the department in planning and policy analysis that informs the strategic priorities and goals of the department; to provide accurate, objective, timely and useful research and analysis; identify and evaluate creative solutions to complex internal and external issues that improve effectiveness and responsiveness; to be responsible for the administration and direction of the Policy and Planning and Research and Evaluation unit of the Department to which assigned; to function as a member of the department management group; and to perform related duties as assigned.


Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy.

 
To view or print a copy of the complete Ramsey County job (class) description for this job, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Examples of Work Performed

  1. Promote a diverse, culturally competent, and respectful workplace.
  2.  Manage the monitoring and evaluation of a broad array of departmental programs and services and supervise Policy and Planning and Research and Evaluation unit staff, as assigned.
  3. Organize and direct all functions of the Planning and Research and Evaluation unit, as assigned.
  4. Provide information and analysis on the utilization of the Department's programs, the quality of its services, and the outcomes for clients.
  5. Analyze and evaluate existing policies and procedures.
  6. Develop reports and present findings to the Department management and staff, the County board, state and federal agencies, community groups, and the public.
  7. Provide data as required to meet state and federal mandates and reporting requirements.
  8. Function as a member of the Department Management Group, which oversees and directs planning, research and evaluation, budgeting/finance, and operations.
  9. Respond to ad hoc requests for information by extracting data from the state and county-level data systems.
  10. Oversee special research projects involving contracted researchers, university-based groups, and student interns.
  11. Assist managers and supervisors with the development of programs and services to specific target populations.
  12. Represent the department at meetings with federal, state and county officials.
  13. Meet with private organizations, special interest groups or interested parties to determine community priorities and strategies.
  14. Serve as a resource to the department, providing policy and planning and research and evaluation expertise.
  15. Assist management in the presentation of new programs, policy recommendations, and planning and evaluation information to the County Board.
  16. As part of a budget team, help develop and recommend a divisional budget and assist Directors in determining the budgetary needs of divisions and the Department as a whole.
  17. Develop and implement strategies for planning and evaluation of service delivery.
  18. Analyze proposed legislation and regulatory requirements for potential impact to the department and service programs to target populations.  Propose and coordinate the development of new legislative issues in response to departmental needs and coordinate the department's legislative efforts.
  19. Work cooperatively with the Department Director and other division directors, managers and administrators in establishing and achieving both departmental and divisional goals and objectives.
  20. Coordinate, develop and maintain the department's performance measurement system as required.  Provide evaluation data on the Department as required as part of the County's semi-annual budgeting and performance measurement system.
  21. Oversee ongoing data collection methods, analyze data and write the Department's Annual Report.
  22. Coordinate and oversee reports and present findings to department management and staff, the County Board, state and federal agencies, community groups and the public.
  23. Coordinate strategic planning and community health planning efforts, including collection and analysis of data; identification of priority health issues; develop objectives, strategies and partnerships to address issues and align departmental mission, vision, strategy and goals.
  24. Conduct or direct research and policy analysis studies including issue identification and clarification, literature review, assessment of best practices, environmental scanning, economic and business analysis of external trends, program evaluation, quantitative and qualitative data collection and analysis, survey development, impact assessments, census data analysis and policy development options and recommendations to support the decision-making process of the department.
  25. Work with division directors, managers and administration to assist in identifying human service or public health program impacts by researching pertinent legislation, health trends, and community needs, by interpreting the results of data collection, and by identifying service delivery strategies and research.
  26. Provide leadership for the development and delivery of staff training and coordination of cognitive behavioral programming for clients, as assigned.
  27. Responsible for implementation of evidenced based practices within a department or facility setting; provide direction and oversight for e-learning, classroom training, skill practice, applied observation, coaching and feedback.  Create and sustain high-quality programming for clients in both individual and group settings, as assigned.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification.  Regular attendance according to the position's management approved work schedule is required.)
 
ESSENTIAL FUNCTIONS: 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21,22, 23, 24, 25, 26, 27.

Minimum Qualifications

Education: Bachelor's degree in business administration, public administration, public health, social or behavioral science or other related area.

Experience: Seven years of experience in service planning, service delivery, public policy, evaluation or a related function appropriate to human services, public health, corrections, or assigned department.

Substitution: A Master's degree in business administration, public administration, public health, social or behavioral science or other related area may substitute for two years of the required experience.

Certification/Licensure: None.

Preferred:  Ability to provide transportation to and from meetings.

Exam/Screening Process Information

The examination process will consist of the following section with each section weighted as indicated:
 

  • Training and Experience Rating = 100%
 
The examination for Planning Manager will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating.  The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark "see resume" or "see work history" as a response.  Please answer all your questions clearly and completely.  Failure to respond could affect your score and final rank on this examination.
 
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Planning Manager. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 1 month or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
 
Veteran's Preference: This is a classified position requiring an open, competitive selection process.  Veteran's Preference points will be applied after a candidate passes the examination process.  Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
 
Criminal Background Checks:  All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
 
E-Verify Participation:  Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
 
Equal Opportunity Employer:  Ramsey County provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.
 
To print a paper application for this posting click Paper Application. You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
 
For further information regarding this posting, please contact Nirvana.Wallace@co.ramsey.mn.us 

Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at https://www.ramseycounty.us/employees/employee-open-enrollment-2024-benefits
 

  • Medical, dental and vision insurance
    • The County contributes a bargained percentage to the medical and dental monthly premium
    • Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family
    • Blue Cross Blue Shield Medical insurance – three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
    • MetLife Dental Insurance – two plan options offered
    • VSP Vision Insurance – Advantage Plan offered
 
  • Pre-tax Benefit Program
    • Pre-tax medical, dental, vision monthly premium deduction option
    • Dependent and Health Care Flexible Spending Accounts
    • County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan
 
  • Paid time off
    • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
    • 11 scheduled holidays and one floating holiday
    • Up to three weeks of 100% paid parental leave, plus additional use of sick time as noted below
    • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
    • Wellness incentive allows conversion of unused sick time to vacation or pay
 
  • Retirement benefits
    • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
    • New employees become vested after five years. For the Police and Fire union, employees are vested after 10 years
    • Deferred compensation - 457(b) account with employer match
    • Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation
 
  • Transit and parking
    • Fully funded Metropass.
    • Transportation/parking expenses reimbursement account
 
  • Employee well-being
    • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
    • Wellness programming
    • Flexible work policy with hybrid work options for eligible positions
 
  • Life Insurance and Disability leave
    • County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available 
    • Long-term Disability – County provided coverage replaces 40% of the employee’s lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
    • Short-term Disability – option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period
 
  • Career development
    • Tuition reimbursement, up to $4,000 per year
    • Online professional development opportunities through the Learning & Development Center
    • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
    • Employee resource groups – help employees build connections through common bonds with colleagues

For information about Ramsey County's 2024 benefits, visit: https://www.ramseycounty.us/employees/employee-open-enrollment-2024-benefits

01
Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Please select "yes" if you have read and understand.
  • Yes
  • No
02
Do you have or have you ever held a professional license?
  • Yes
  • No
03
If you answered "Yes" to question #2 , please list the type of license(s) and the State or jurisdiction the license is or was held; also indicate the status of your license(s). If this does not apply to you, please write "N/A" in the space provided.
04
Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.
  • Yes
  • No
05
Do you have a Bachelor's and/or Master's degree in public health, health administration, planning, environmental health, public administration, business administration, social or behavioral science or other related field?
  • Yes
  • No
06
If you answered "Yes" to question #5, please list the type of degree(s) you have earned, including the name of the institution that granted the degree, and the major. Do not write "see resume" or "see application." The degree must be awarded by the close of the posting. If this does not apply to you, please type "N/A" in the space provided.
07
Using specific examples, please describe your experience leading or managing initiatives and large planning efforts related to the development of organizational strategic priorities, performance measurements, policies or inclusion initiatives. Please include the name of the employer where you gained this experience, your position and the number of years you held the position. Do not write "see resume" or "see application." If you do not have this experience, please type "N/A" in the space below.
08
Do you have seven years of experience in service planning, service delivery, public policy, evaluation or a related function appropriate to human services or public health?
  • Yes
  • No
09
If you indicated in question #8 that you have experience in service planning, service delivery, public policy, evaluation or a related function appropriate to human services or public health, please provide the following information in the space below: The name of the employer you worked for; your job title; a brief description of your duties; your dates of employment (mo/yr to mo/yr); and whether it was full-time or part-time. If it was part-time include the number of hours you worked per week. Do not write "see resume" or "see application" If you do not have experience in this area enter "N/A" in the space below.
10
Using specific examples, please describe your experience with research, evaluation and analysis of both quantitative and qualitative data. Please include the name of the employer where you gained this experience, your position and the number of years you held the position, and data sources you are experienced in accessing. Do not write "see resume" or "see application." If you do not have this experience, please type "N/A" in the space below.
11
Using specific examples, please describe your experience researching, evaluating and analyzing policy from an equity perspective. Please include the name of the employer where you gained this experience, your position and the number of years you held the position. Do not write "see resume" or "see application." If you do not have this experience, please type "N/A" in the space below.
12
Please describe your experience interacting with or providing services to people of diverse racial, ethnic and socioeconomic backgrounds, and your specific experience engaging diverse communities in planning initiatives. Please include the name of the employer where you gained this experience, your position and the number of years you held the position. Do not write "see resume" or "see application." If you do not have this experience, please type "N/A" in the space below.

Required Question

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